AI RECEPTIONIST
FOR LANDSCAPERS.
The first warm week of April when 200 people decide they want a weekly mow. The fall cleanup rush. The 2 am snowstorm call from a commercial client with a 1-hour SLA. CrewCall HQ absorbs every call, quotes your rates, books recurring services, and never lets a seasonal spike turn into a pile of missed leads.
The Landscaper's Problem
YOUR BUSINESS LIVES AND DIES BY THE SEASON.
SPRING BREAKS YOUR PHONE
The first warm week in April dumps 6 months of pent-up demand into your phone in 72 hours. Your whole year depends on capturing those leads — and your current answering capacity cannot scale 10x overnight.
10×
Call spike in the first warm week of spring
YOU'RE ON THE MOWER, NOT THE PHONE
During the cutting season, you and every tech are in the field 50+ hours a week. Nobody can pick up the phone to answer "how much for weekly mowing?" — and every time you try, you're losing billable time.
50+ hrs
In the field per week during cutting season
SNOW CONTRACTS HAVE 1-HOUR SLAs
Commercial snow contracts require dispatch inside 1 hour of the first flake. Miss that SLA once and you lose the contract and the liability insurance premium goes up. A human on-call is expensive and still sleeps through the phone.
1 hr
Commercial snow response SLA
How It Works
HOW CREWCALL HQ HANDLES LANDSCAPING CALLS.
Absorbs Seasonal Surges
The spring rush, fall cleanup wave, and first snowfall all drop 10x call volume at once. CrewCall HQ handles unlimited concurrent calls in parallel — every lead captured, every estimate booked, even at peak.
Books Recurring Schedules
Weekly mowing, bi-weekly garden maintenance, monthly fertilizer programs — CrewCall HQ collects address and preferences, creates a recurring booking in your calendar, and sends the customer a confirmation with the first visit date.
Snow Storm Dispatch
Configure a winter mode where snow keywords trigger instant commercial dispatch for contracts with 1-hour SLAs. Residential plowing requests get queued based on storm severity and crew availability.
Existing Customer Lookup
Upload your customer list with service plans and assigned crews. CrewCall HQ identifies callers by phone, pulls up their active plan, and handles schedule changes or add-ons without bothering you.
Example Calls
REAL LANDSCAPING CALLS, HANDLED.
Caller: "Hi, I need someone to start mowing my lawn. It's about a quarter acre, mostly flat, in East Van."
CrewCall HQ: "Perfect, we service all of East Van. For a quarter-acre standard residential lot, our weekly mow is $55 per visit including trim and blow, and the season runs April through October. Would you like to start this week or next?"
Caller: "Hey, it's the manager at Westbrook Mall — we've got 3 inches down and our morning opening crew needs a cleared lot by 6 am."
CrewCall HQ: "Westbrook Mall is on our priority snow contract list. I'm dispatching Unit 4 right now — ETA is 35 minutes for full lot clear and salt. I'll text you the ticket number for tonight's work order."
Caller: "Hi, this is Linda at 2104 Heather Street. Can you guys do a leaf cleanup before the weekend?"
CrewCall HQ: "Hi Linda — I see you're on our weekly mow schedule with the Thursday crew. I can add a fall cleanup for $285 on Friday, and the team can knock it out in about 90 minutes. Want me to book it?"
Landscaping FAQ
QUESTIONS FROM LANDSCAPING OWNERS.
Can CrewCall HQ handle the spring quote surge?
Yes. The first warm week of April drops hundreds of calls into your queue. CrewCall HQ handles unlimited concurrent calls, captures every lead with property size, scope, and preferred service frequency, and books estimates into your sales calendar — even if 50 people call in the same hour.
Can it quote standard lawn care and maintenance pricing?
Yes. Upload your standard pricing — per-visit mow rates by property size, weekly vs bi-weekly recurring rates, spring/fall cleanup flat rates, aeration, fertilizer programs — and CrewCall HQ quotes from your own documents. Custom landscape design always routes to an in-person consult.
Can it book recurring service schedules?
Yes. When a new customer wants weekly mowing or bi-weekly garden maintenance, CrewCall HQ collects their address and preferences, creates a recurring booking in your calendar, and sends them a confirmation with the first visit date.
Does it handle snow removal emergency calls?
Yes. For companies that run snow removal in the off-season, you can configure a separate winter mode with storm-day keyword escalation. Commercial snow contracts with 1-hour response SLAs get instant dispatch; residential calls get triaged based on storm severity.
Can it look up existing customers and their service plans?
Yes. Upload your customer list with addresses, service frequency, and assigned crew, and CrewCall HQ identifies callers by phone number, pulls up their active service plan, and handles schedule changes, cancellations, or add-ons without bothering you.
How much does it cost for a typical landscaping business?
Most single-location landscaping companies run on our Pro plan at $199/month flat for unlimited inbound calls — including the spring surge. Multi-location operations and those with commercial snow contracts typically land on Enterprise starting at $499/month. See full pricing.
STOP DROPPING LEADS IN THE FIELD.
We'll set it up with your actual service pricing, customer roster, and seasonal rules, and give you a test number to call. Free, no credit card.
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